To be a catalyst for like minded organizations and individuals
To harness the Power of the Resistance against racism where ever it applies.
To galvanize the political forces of Black, Indigenous and people of colour by becoming a base of information through activity.
To aid in the Educational Process needed to enlighten the general population
To deliver educational events to a variety of communities from those who are experienced and knowledgeable within their respective fields
To learn and grow with those in the struggle against racism and discrimination.
To become a broad base, in order to primarily support Indigenous and Black people's struggle.
To become the change that we need and encourage ALL to do the same.
To acknowledge that “An Injury to One is an Injury to ALL”.
The Constitution of ARC Vancouver
We, the members of this organization, in order to serve as advocates and activists for the purpose of education on and changing of societal and systemic racism and discrimination, do ordain and establish this Constitution for the government of our Coalition.
Article I: Name
- The name of this organization shall be Anti-Racism Coalition of Vancouver.
- The name of this organization hereafter shall be referred to as ARC Vancouver.
Article II: Purpose / Mission & Vision Statements
- Vision Statement:
We strive to end all forms of racial inequity through education, legislation, and social events.
- Mission Statement
To become a catalyst for like-minded organizations and individuals by harnessing the power of the resistance against racism, wherever it rears its head. To galvanize the political forces by becoming a base of information through activity and action. To aid in the educational process needed to enlighten the general population by providing educational resources for schools, teachers, & students, and delivering educational events to a variety of communities from those who are knowledgeable. To learn and grow with those in the struggle against racism and discrimination and to become a broad base in order to primarily support the struggles of Black, Indigenous and People of Colour. Our mission is to become the change that we need and encourage ALL to do the same by acknowledging, “an injury to one is an injury to ALL”.
Article III: Membership
- Membership is open to like-minded Individuals, Organizations, and Political Parties.
- Individuals and Organizational Entities to have 1 vote at meetings.
- Political Parties/Affiliates to have observer status with no voting rights.
- Proxy votes to be used at AGM for implementation of incoming members.
- All members are required to pay a non-refundable annual membership fee of $30 per annum for individuals and $300 per annum for Organizations.
Members must be in good standing to cast a vote.
- Membership fees paid.
- Not under discipline or disciplinary review.
- All members are eligible to attend all meetings and events of this organization.
- All members are encouraged to pursue ongoing membership drives.
- Membership decisions will not discriminate on the basis of race, colour, national origin, religion, sex, gender identity, pregnancy, disability, age, medical condition, ancestry, marital status, citizenship, sexual orientation, or any other unsaid status.
Discipline and Withdrawal of Membership to be handled accordingly;
- Those who do not adhere to the Constitution and Mission & Vision Statements will be faced with disciplinary action from the Executive Membership first and General Membership second.
- Any disruptive behavior and aggression or discriminatory actions towards status of people as outlined in section 9 of this article (Article III) will NOT be tolerated.
- Members may have their membership withdrawn for failure to adhere to the standards and practices as stated above.
- A simple majority vote of the Executive Membership and/or General Membership at a regular or special meeting shall be sufficient to withdraw membership.
Article IV: Officers & Executive Tenure
- Officer/Executive Titles:
- Chair of Social
- Chair of Education
- Chair of Media
- Chair of Outreach
- Chair of Communications
- Duties and Tenure
- Chairperson will set the agenda, conduct, and chair all meetings of ARC Vancouver. Will manage and provide leadership to the Board and keep all members on track to accomplish goals set out by ARC Vancouver’s Mission and Vision Statements. The Chairperson will act as the primary spokesperson for ARC Vancouver and will be a signatory member of the executive board with regards to finances and proclamations. Will provide a regular report to the membership as well as a year-end report for the Annual General Meeting. The position of Chairperson shall be a one-year term with a maximum of two terms in said position.
- Secretary will record minutes of the meetings and notate discussions and decisions through calls to action. Will compile and deliver minutes to the active and signed membership. Will compile items, articles, and discussion points for subsequent agendas. Will keep all communications on file for historical value. Will be a signatory member of the executive board with regards to finances and proclamations. Will be a secondary spokesperson for ARC Vancouver in lieu of other absences. The position of Secretary shall be a two-year term with a maximum of two terms.
- Treasurer will keep detailed accounting of all finances through a standard method of bookkeeping. Will prepare financial reports to the membership at each meeting. Will be a signatory member of the executive board with regards to finances and proclamations. Will only release funds that are agreed upon by the executive board or annual general meeting. The position of Treasurer shall be a two-year term with a maximum of two terms.
- Chair of Social will be responsible for conducting meetings for the Social Committee and for completion of tasks assigned to the Social Committee. Will engage as many general and executive members as possible to fulfill said tasks. Will be a secondary spokesperson for ARC Vancouver in lieu of other absences. The position of Chair of Social shall be a one-year with a maximum of three terms.
- Chair of Education will be responsible for conducting meetings for the Education Committee and for completion of tasks assigned to the Education Committee. Will act as a secondary spokesperson for ARC Vancouver in lieu of other absences. The position of Chair of Education shall be a one-year term with a maximum of three terms.
- Chair of Media will be responsible for conducting meetings for the Media Committee and for the completion of tasks assigned to the Media Committee. The position of Chair of Media shall be a one-year term with a maximum of three terms.
- Chair of Outreach will be responsible for conducting meetings for the Outreach Committee and for the completion of tasks assigned to the Outreach Committee. The position of Chair of Outreach shall be a one-year term with a maximum of three terms.
- Chair of Communications will be responsible for conducting meetings for the Communications Committee and for the completion of tasks assigned to the Communications Committee. The position of Chair of Communications shall be a one-year term with a maximum of three terms.
- Holding Office, Nominations, and Elections.
- All officers and candidates must be current members of ARC Vancouver and in good standing.
- Any member may motion a nomination of any other member but shall require a second to said nomination for the motion to pass.
- Nominations for all offices will be taken from the floor of the last general meeting prior to the Annual General Meeting.
- Nominations may also be made during the election meeting itself, prior to the closing of nominations and taking the vote.
- Elections will be held during the Annual General Meeting, prior to its conclusion.
- A simple majority vote of the quorum at that meeting will be sufficient to elect an officer.
- Elected officers will be assigned their positions at the conclusion of the Annual General Meeting.
- Removal from Office
- Officers may be removed from office for failure to perform duties or for violation of the membership clause.
- Officers to be voted upon in this regard will be notified at least one week prior to the meeting at which the vote will be taken.
- A simple majority vote of the Executive Board or quorum present at said meeting shall be sufficient for removal from office.
- Any officer may resign by submitting a letter to the Chairperson. The Chairperson may resign by submitting a letter to the Secretary.
- Should a vacancy in office occur, there will be an immediate nomination procedure and election for the vacant office.
- During a vacancy in office, the Chairperson shall assume the duties of the vacant office. If the vacant office is the Chairperson, the Secretary shall assume the duties of the Chairperson.
Article V: Committees & Tasks
- Social Committee; Will be responsible for securing physical spaces (i.e., halls, parks, hotels, lecture rooms, etc.) that are required to perform or complete any events a member deems appropriate. Will provide staffing for all agreed upon events that ARC Vancouver produces, and will be responsible for the organization of said events. Will work with other committees to plan a yearly “Calendar of Events” for actions to be involved with our target groups.
- Education Committee; Will be responsible for gathering and disseminating educational resources to ARC Vancouver members, specific target groups, and the general public. Will provide documents for any and all targeted events that fall under the members’ participation. Will work in close conjunction with the Media Committee to ensure higher quality production while getting the maximum exposure for messages on various platforms.
- Media Committee; Will be responsible for creating and managing a multitude of platforms that are required to reach the ARC Vancouver community and general population. Will create and maintain an effective user friendly, easy to navigate website. Will produce and design logos for ARC Vancouver and specific events. Will produce materials for the marketing and advertising of ARC Vancouver and its events. Will collaborate with the Communication Committee to create content and develop digital media.
- Outreach Committee; Will ensure that ARC Vancouver builds through daily and weekly contact with individuals and organizations. Will create stronger community bonds on like-minded issues. Will expand ARC Vancouver’s reach through community engagement and dialogue. Will work closely with the Social Committee to produce and market events.
- Communications Committee; Will be responsible for writing, creating, and distributing content on various platforms in order to inform the public and media of our messages, activities, and products. Will develop, implement and maintain an effective communications strategy based on our target audience. Will work closely with the Media Committee to create and complete said tasks. Will provide communications support to all other committees when needed.
- Committee structures are set up to ensure that any work is done effectively, efficiently, and timely. Work will be established project by project and is open to any and all ARC Vancouver members. Will work on specific projects with all above Committees.
- Working groups will be established to work on longer term projects which may include affecting policy and engaging in Government structures in order to fulfill needed changes.
Article VI: Meetings
- All meetings to be conducted under Robert’s Rules of Order.
- General Meetings to be held once every month. Specific dates to be determined and communicated to all members at least 7 days in advance.
- Committee Meetings to be held as called and communicated by the Chair of said Committee. Committee Meetings shall not to be more than once per week or during the week of a General Meeting. Notice of Committee Meetings must be communicated at least 72 hours in advance.
- Special Meetings may be called by any combination of three of the officers. Notice of Special Meetings must be communicated to all members at least 48 hours in advance of the meeting.
- The Annual General Meeting will be held on the 16th of June every year with the first AGM held on June 16, 2021.
- To conduct business at any meeting, one half of the entire voting membership must be present to form quorum.
Article VII: Amendments
- This constitution can be amended by a two-thirds majority vote of the entire membership at a General Meeting of ARC Vancouver.
- Notification of such a motion must be made to all members at least one meeting in advance of the one in which the actual vote is taken.
- All amendments shall be in consonance with ARC Vancouver’s Mission and Vision Statements.
Article VIII: Ratification & Interpretation
- This Constitution shall be established by a three-fourths majority vote of the ARC Vancouver membership.
- Questions concerning the interpretation of this document shall be decided by the Board.